You are a project manager in an organization (organization of your choice) that does not have mature project procurement management practices. Management wants to hire a critical vendor. In the past, they hired vendors based on personal friendships, which proved to be the wrong approach. This time, they want you to explain different ways to solicit vendors and to create 1 document that is used for complex and critical processes: request for proposal (RFP). Management wants to see at least 3 candidates. The RFP will be sent to each of them, and an objective decision will be made based on vendor responses to questions shown in the RFP.

Part 1: Procurement Documents

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  • Request for Quote
  • Request for Information
  • Request for Proposal

Part 2: Develop Request for Proposal

  • Statement of Purpose
  • Background Information
  • Scope of Work
  • Deliverables
  • Terms and Conditions
  • Payments, Incentives, and Penalties
  • Contractual Terms and Conditions
  • Requirements for Proposal Presentation
  • Evaluation and Award Process
  • Process Schedule
  • Contract Information


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